OSHA Reporting Deadline Coming Soon - Are You Ready?

Have you completed your OSHA 300A Summary Form for 2019?

If not, your organization better do it soon—the deadline is just a couple weeks away.

OSHA Form 300A must be posted in a visible area of the workplace from February 1st through April 30th of the year following the year in which the incidents were recorded. This year that means your form should contain case information for 2019.

The form must be signed by an executive or other “certifying official,” such as…

  • an officer of the corporation,
  • the highest-ranking company official working at the establishment, or
  • the immediate supervisor of the highest-ranking company official working at the establishment.

Is Your Organization Required to Post Form 300A?

Not every employer has the same recordkeeping responsibilities. Any facility with 10 or fewer employees does not have to routinely keep accident paperwork.

Additionally, employers in certain industries may be exempt from the OSHA recordkeeping regulation. Partially exempt establishments include specified “low-hazard” retail, service, finance, insurance, and real estate operations. For a full list of exempt industries, click here. 

What You Need to Do Now—Before February 1st

If your organization is not exempt, and you haven’t yet completed your 300A requirements, you need to do the following as soon as possible:

  1. Review every entry on your OSHA 300 Log to ensure all information is complete and accurate.
  2. Create an annual summary of injuries and illnesses using the OSHA 300A Summary Form.
  3. Certify the OSHA 300A Summary Form (with a signature from an executive or equivalent individual).
  4. Post the completed and certified Form 300A in a conspicuous area (or areas) where employees normally see postings.

A few more things to note:

  • Between February 1st and April 30th, postings cannot be altered, defaced, or covered by other material.
  • Accident paperwork must be retained on site for a minimum of five years.
  • You can post the OSHA 300 Log with the 300A Summary Form—but if the posting area is accessible by others (e.g., members of the public) you must remove or hide all names, or other identifiers, of the injured or ill employees as set out in Section 1904.29(b)(10).
  • March 2, 2020, is the deadline for electronically reporting your OSHA Form 300A data for calendar year 2019. Collection will begin January 2, 2020.  The collection of CY 2019 data and beyond will include the collection of establishments' Employer Identification Numbers (EIN).

If you are using Catto’s Risk Management Website (RMC) to report your workers comp claims the OSHA reports are automatically generated with the click of a button.

Automate Workers’ Compensation Process

  • Enter an incident only once
  • Incident tracking
  • OSHA logs and reports
  • Claims reporting
  • Comprehensive trending and reporting

If you’re not using our Risk Management Website (RMC) all of OSHA’s recordkeeping forms, including Form 300A, can be found on OSHA’s website. www.osha.gov


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